The following is a list of conditions, any one of which results in a travel opportunity off-campus being classified as an “AMHS trip”:
- as a member of a class, a team, or a campus organization, a student is instructed to attend an event by the school supervisor.
- a student attends an event and travels to the event in an AMHS vehicle (e.g., a rooters’ bus to an athletic contest; vans to a cultural event)
- a student attends an event and travels to the event by means other than AMHS vehicle and that travel is coordinated by an AMHS staff member (e.g., a rooters’ bus to an athletic contest; vans to a cultural event)
Typical “trips” include travel by student-athletes to participate in athletic contests or practices, travel by students to witness athletic contests that is coordinated by the school, field trips, club activities, and one-day retreat opportunities.
“Overnight trips” are travel opportunities away from the AMHS campus that include at least one overnight stay. Typical “overnight trips” include those for athletic teams to distant cities, Campus Ministry programs such as Kairos and the Junior Retreat, immersion programs such as Los Niños, and retreat or planning sessions by clubs and campus organizations such as yearbook or ASB.
The school attempts to provide transportation to school-sponsored events for participating students. However, given the size of the student population, conflicts of simultaneous events, and other transportation limitations, transportation via school vehicle cannot always be guaranteed. The school cannot accept legal responsibility for those students transported to school events in private vehicles.
What follows is a listing of the provisions required for travel to be undertaken by means other than by AMHS vehicle:
- The staff supervisor must be granted permission by the administration that his/her group may travel on the specified occasion by means other than AMHS vehicles; this must be done for each individual occasion for such travel.
- Each student attending the trip must submit a signed release from a parent indicating the parent’s knowledge of the specific travel plans for his/her child on this occasion.
- AMHS students are not to be authorized to travel together with a student as the driver. The staff supervisor must instruct each student that if he/she drives on the trip, he/she may take no other students with him/her. AMHS students may travel with adults as drivers; they may not travel with students as drivers (other than themselves). Thus, if a moderator plans to have the students meet him/her at the event site, he/she must tell the students that (1) they must not travel together with a student as the driver, and (2) that each student not traveling by AMHS vehicle must have a signed release from a parent for that trip.
- If an AMHS vehicle is not available and if a student does not have a signed release from a parent, that student may not travel to the contest or practice site. If the number of students thus excluded from the trip makes the trip unviable, the moderator is to postpone (if possible) or cancel the trip.
Many AMHS programs and classes offer students the opportunity or require them to participate in events held off-campus. At every such off-campus event, the student remains a representative of Archbishop Mitty High School, and his/her behavior must be in accordance with the specifics outlined in the Student Behavior Section of our web site, including the Student Dress Code. A student whose behavior at an off-campus event is in violation of those specifics is subject to the same consequences as are students while on campus, as outlined in the Student Behavior Section of our web site. The student may also be subject to sanctions from the moderator of the off-campus event.
At times, specific off-campus activities may grant exceptions to the behavior expectations outlined in the Student Behavior Section of our web site (e.g., specifics of the dress code may not be enforced). Such exceptions must be approved by the administration and communicated in writing to participating students in advance of the activity
- Only AMHS students, AMHS staff members, and adults designated as supervisors by the trip moderator may attend the event.
- The trip moderator must establish an adequate level of supervision of AMHS students during the event.
- The trip moderator must report to the Dean of Students violations of the specifics outlined in the Student Behavior Section of our web site, including the Student Dress Code.
- Serious violations of the specifics outlined in the Student Behavior Section of our web site and/or of specific requirements of the event may result in a student’s being sent home prior to the conclusion of the trip. The cost of transporting the student home will be paid by the student’s parents.
- On overnight trips, boys and girls will normally not be housed in the same room. When this cannot be done, supervisors will guarantee adequate privacy for all parties.
- On overnight trips, the trip moderator will establish “bed check” procedures and adequate nighttime supervision.